Dues & Wallet

Golf League HQ helps commissioners track league dues and other league-related money activity.

The current system is primarily a tracking and recordkeeping workflow. It is not an integrated online payment-processing system.

Overview

Commissioners can use Golf League HQ to manage information such as:

• League dues amount
• Dues description
• Due date
• Player dues status
• Dues confirmation
• Dues waivers
• League wallet activity
• Manual credits and debits
• Round buy-in information

Players may also be able to report that they've paid dues outside Golf League HQ.

Before You Begin

Decide how your league actually collects money.

For example, your league may use:

• Cash
• Check
• A third-party payment service
• Another arrangement established by the commissioner

Golf League HQ can then be used to track the status of those payments.

Configure League Dues

Commissioners can configure league dues from League Settings.

Dues information can include:

• Amount
• Description
• Due date
• Fee mode

Set these values before asking players to review their dues status.

Player Dues Status

Golf League HQ tracks a dues record for the applicable player and season.

The workflow can distinguish between states such as:

• Unpaid
• Player-reported payment
• Confirmed payment
• Waived dues

Use the status shown in Golf League HQ to determine which players still need commissioner attention.

Player-Reported Payment

A player can indicate that they have paid outside Golf League HQ.

This does not itself mean the commissioner has confirmed receipt.

Commissioners should verify the payment using the league's actual collection method before treating it as settled.

Confirm Dues

After confirming that the payment was received, use the commissioner dues-management tools to update the player's record.

This gives the league a clearer record of who has completed the dues requirement.

Waive Dues

Commissioners can waive dues when appropriate.

Use waivers according to your league's rules and keep the reason clear outside the system if your league requires an audit trail.

Wallet

Golf League HQ also includes a league wallet.

The wallet records ledger activity associated with a league member.

It should be understood as a ledger rather than a bank account.

Wallet Credits and Debits

Commissioners and Secretaries can create manual wallet transactions.

A transaction can represent a credit or debit associated with the golfer's league activity.

Use clear descriptions so the ledger remains understandable later.

Wallet Access

The league Wallets management tab is available to both Commissioners and Secretaries, so manual credits and debits can be handled by either role.

League dues configuration and commissioner-level dues controls remain separate from general wallet ledger activity.

Round Buy-Ins

Rounds can include buy-in information.

This can be used with league competitions such as skins.

A round buy-in does not turn Golf League HQ into a payment processor; commissioners should continue using the league's established method for collecting and distributing money.

Skins Payouts

Golf League HQ calculates skins results from the round scoring information and configured buy-in.

Before treating those results as payable:

1. Resolve score issues
2. Review skins
3. Confirm the competition result
4. Handle the actual settlement according to your league's process

Best Practices

Tell players how to pay

Don't rely on the dues amount alone. Communicate the actual payment method your league uses.

Distinguish reported from confirmed

A golfer saying they paid and the commissioner confirming receipt are different steps.

Use useful wallet descriptions

Descriptions such as Week 4 skins or League credit are more useful than generic entries.

Reconcile periodically

Review dues and wallet activity during the season rather than waiting until the final week.

Common Questions

Can players pay league dues directly through Golf League HQ?

The current dues workflow tracks payment status rather than processing the actual payment.

What happens when a player marks dues as paid?

The payment can be reported for commissioner review. The commissioner can then confirm the applicable dues record.

Can I waive a player's dues?

Yes. Commissioner dues-management controls support waiving applicable dues.

Is the Wallet a real bank account?

No. Treat the Wallet as a league ledger.

Can a Secretary add wallet transactions?

Yes. The Wallets management tab is available to Secretaries as well as Commissioners.

Does a round buy-in automatically collect money?

No. Buy-in information is tracked as part of the league competition workflow; settlement occurs outside the integrated Golf League HQ payment flow.