Seasons & Schedule

A season gives your league its operating structure.

It defines the period of play and provides the framework for your scheduled rounds, teams, standings, and other season-based activity.

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Overview

Golf League HQ currently provides more than one way to create a season.

Depending on where you start, you may see:

• A quick season-creation flow
• A guided Season Setup Wizard
• A season-management form

These interfaces don't all expose exactly the same fields.

For a commissioner building a new schedule, the Season Setup Wizard is usually the most complete starting point because it can generate the round schedule from your season structure.

Before You Begin

Before creating the season, decide:

• Season name
• Start date
• Number of sessions
• Number of weeks
• Typical round day/time
• Typical course
• Typical hole count
• Any season-specific dues or format decisions

Having those decisions ready makes the schedule-generation process easier.

Choose the Right Season Setup

Quick season creation

The quick season option is useful when you want to create the season record with minimal setup.

It can include fields not shown in every other season-creation surface.

Season Setup Wizard

Use the wizard when you want Golf League HQ to help create the full operating schedule.

You'll find it on your league's Settings tab, in the Seasons section, via the Season Setup button.

The wizard supports season presets and can use:

• Sessions × Weeks

to generate the season's rounds.

It can also save round defaults back to the league for future use.

Season management form

The season-management interface exposes additional season-specific information such as dues and scoring-format options.

Create a Season With the Setup Wizard

1. Start the Season Setup Wizard

Open your league, go to Settings, find the Seasons section, and choose Season Setup.

2. Choose the season structure

Select the appropriate setup option or preset.

3. Set sessions and weeks

Define the number of sessions and weeks used by your league.

Golf League HQ uses this structure when generating scheduled rounds.

4. Configure round defaults

Set the common values you want Golf League HQ to use when generating rounds.

Depending on the flow, these defaults can include round-related settings that are also written back to the league for later use.

5. Generate the schedule

Complete the wizard to create the season and its rounds.

Review the resulting schedule before players begin relying on it.

Set the Active Season

Golf League HQ allows commissioners to select the active season.

When a different season is made active, the previously active season is completed as part of that change.

Season Round Defaults

The Season Setup Wizard can save selected round configuration back onto the league.

This gives later round creation a set of reusable defaults.

Treat those values as conveniences, not permanent historical season settings.

Rainouts

Golf League HQ supports a round rainout workflow.

When a round is marked as a rainout, the commissioner can use the configured shift behavior to move later rounds.

Rainout handling and simple round conditions are separate concepts.

Conditions vs. Cancelling a Round

Round conditions can be labeled with states such as:

• Favorable
• Questionable
• Cancelled

These condition labels are informational.

They do not themselves change the actual round status.

If the round needs to be cancelled, use the round-status cancellation controls.

Round Status Lifecycle

Rounds move through an operational lifecycle such as:

Scheduled → Open → Pairings → In Progress → Completed

A round can also be cancelled.

Some earlier statuses can be restored or reopened.

Completed rounds are treated as the end state in the current commissioner workflow.

See Rounds for the complete round-management process.

No Automatic Season Carryover

Golf League HQ does not currently carry teams, standings, or other season state automatically into the next season.

Some round defaults may be retained at the league level, but commissioners should treat each new season as its own operating setup.

Tips & Best Practices

Use the wizard for structured schedules

If you know your sessions and weeks, the wizard is the most efficient way to generate a full season.

Review generated rounds immediately

Check:

• Dates
• Course
• Hole count
• Round count
• Duplicate rounds

before players begin using the schedule.

Be careful when changing the active season

Make sure the previous season is actually ready to be completed.

Use true round status for operational decisions

Don't rely only on the Conditions label when determining whether players should expect the round to occur.

Common Questions

Which season-creation screen should I use?

Use the Season Setup Wizard when you want help generating the league schedule. Other season forms are useful for quicker or more targeted season setup.

Can I generate all of my rounds automatically?

Yes. The Season Setup Wizard can generate rounds using the season structure you provide.

What happens when I set a new active season?

The previously active season is completed as part of the transition.

Can I undo a completed season?

The current commissioner workflow doesn't provide a normal season-reopen flow, so confirm the transition before setting another season active.

Does marking conditions as Cancelled cancel the round?

No. Conditions are informational. Use the round cancellation workflow to change the actual round status.

Do teams automatically carry into the next season?

No automatic carryover workflow is currently provided.

Can running the Season Setup Wizard twice create duplicate rounds?

Yes, if you repeat the same setup without checking the existing schedule. Review the schedule before regenerating.